From the list of people below, identify the ones with the best Time Management skills.
Girish frequently finds himself running behind schedule, causing stress and frustration.
Vedhika’s frequent engagement in multitasking, combined with a lack of focus, results in unfinished projects and missed deadlines.
Anusha, a punctual and diligent doctor, never misses an appointment and efficiently manages her schedule to provide the best treatment to her patients.
Karthik’s poor planning and organisation often lead to him feeling overwhelmed and unprepared, impacting his ability to meet work and personal obligations.
Yashoda, a successful event planner, always plans meticulously, ensuring that every detail is organised, and consistently delivers events before the scheduled time.
Isaac, an efficient software developer, finishes his coding assignments nicely within the stipulated time, showcasing an impressive ability to manage his workload effectively.
1 point
What are the best ways to control one’s time?
Taking a log of one’s time by noting down how the time is being spent.
Spending hours watching random videos online, assuming time gets controlled on its own.
Identifying where one’s time is being wasted on unproductive activities.
Delaying continuously important tasks and avoiding responsibilities.
Checking emails frequently, even if they are not urgent or require immediate attention.
Spending too much time planning and organising without taking concrete actions.
1 point
The modern world is connected mostly through virtual means, where conversations happen on online platforms like WhatsApp, Instagram, Facebook, and emails. Sometimes, checking the messages becomes tedious because of the overwhelming messages/emails in the inbox. From the list of options given below, identify the ways in which one can efficiently manage time when it comes to checking messages/emails.
Keep specific time for checking messages/emails.
Allow the inbox to become cluttered with unnecessary emails.
Respond immediately to messages/emails as soon as you read them.
Respond to emails as and when they arrive without setting any time-boundaries.
Always keep your inbox clear without any unread messages/emails.
Always delay sending your responses to emails.
1 point
Read the passage and choose the appropriate interventions from the options given below:
Gaurav is a brilliant student. His daily life is often filled with his friends constantly calling to chat about new movies, which hinders his academic engagement. Further, his parents gave him tasks during the exam, which he was unable to delegate to his younger brother because he was recovering from a fever. Adding to this, he missed several classes because he went on a vacation with his friends. All this contributed to Gaurav scoring fewer marks in the final exam.
Gaurav failed to take note of time leakage, which made him score fewer marks in his final exam. So, it is important to note time leakages in casual everyday life and fix them to avoid time mismanagement.
Despite facing challenges, Gaurav excels in his final exams, proving his ability to overcome obstacles and perform well academically, which shows his growth mindset.
Gaurav’s lower scores in the final exams are a result of the new exam format rather than any personal shortcomings or external factors.
Gaurav failed to say ‘no’ when it was necessary for him.
The various aspects of Gaurav’s life, including social interactions and family responsibilities, contribute to a holistic and enriched educational experience.
The constant calls of Gaurav’s friends provide him with valuable academic support and contribute positively to his engagement.
1 point
While being a procrastinator makes one feel stressed, leading to poor performance, handling, and overcoming procrastination gives a sense of joy and fulfilment. From the list of people below, identify the ones who are reaping the benefit of avoiding the habit of procrastination.
Deepika is overwhelmed with stress as the deadline approaches, realising the magnitude of her procrastination and the unfinished tasks that await her attention.
Harsh, feeling anxious, regretful, and constantly worried as the weight of unmet deadlines contributes to a sense of impending failure.
Kishore’s commitment to meeting deadlines consistently enhances his confidence and sense of worth, showcasing the positive impact of his proactive approach.
Rhea’s appropriate use of time and immediate attention towards important tasks relieves her from last-minute stress and aids her with a sense of control over her academic journey.
Aanya’s efficient time management and consistent effort give her a sense of accomplishment and boost her confidence in her abilities.
Ishaan, succumbing to sadness and disappointment, had to deal with the consequences of delaying his work, recognising the impact on both his mental well-being and professional sphere.
1 point
One of your friends, Tharun, has realised that he has been procrastinating for a long time, and it’s time for him to change his lifestyle, so he comes to you for advice. Since to solve a problem, one needs to find its cause, to avoid procrastination, you are obliged first to tell him the reasons why your friend Tharun might be procrastinating. From the options below, identify the appropriate reasons why people like Tharun often tend to procrastinate.
Wanting to do a job perfectly.
Being afraid of success.
Naively thinking that work could be done at the last minute.
When there are too many tasks, one cannot organise/prioritise them effectively.
Being called a pacifist.
Afraid of finishing the work on time as it will lead to ridicule from friends.
1 point
Identify the appropriate answers pertaining to the Kaizen principle.
Kaizen is a Japanese principle that insists on small incremental change.
The Kaizen principle is also called the “One-minute principle.”
The Kaizen philosophy promotes complacency by suggesting that the current state of affairs is always optimal.
Kaizen discourages the use of technology and innovative tools in the pursuit of continuous improvement.
Kaizen is simply about practising doing something for one minute each day at the same time.
Kaizen is a rigid and inflexible approach that discourages any changes or improvements.
1 point
Read the following passage and choose the appropriate interventions:
Siddharth went on a family vacation in his car. After the trip, the car was filled with mud, and he had to wash it himself. He started cleaning the car, and after an hour, he realised that only the front half had been cleaned. As it was a sunny day and he got tired, he took a break from washing the car and checked the pending emails he had missed during his vacation. Following this, he planned his upcoming week and settled his monthly bills. After completing small tasks and getting replenished through light work, Siddharth came back and finished washing the car.
Siddharth is doing positive procrastination, where he is postponing a big chunk of work by trading it off with other small jobs.
Siddharth is a failure because he was unable to do one job continuously for a long time.
Siddharth’s way of multitasking could jeopardise the effectiveness of work.
Siddharth does not use his time efficiently, so the work will expand as he expands the deadline.
Siddharth’s way of working alternatively between big and small tasks removes the anxiety of procrastination.
Siddharth’s creative procrastination allows him to celebrate and acknowledge small victories on the way to completing the big task.
1 point
Identify the people who are succumbing to the ‘compliance zone’ instead of being assertive.
Despite having valuable insights, Tanveer often hesitates to voice his opinions in team meetings because he thinks that, as a junior, he should not raise his voice before seniors.
Vedika, despite the prevailing belief that a woman is unsuited for the job of a war pilot, has successfully broken barriers by becoming a professional to drive a fighter jet, challenging expectations and inspiring others.
Aisha is unable to showcase her expertise and take initiative in her professional interactions because she yields to others’ opinions and decisions.
Pranav’s hesitancy in setting clear work boundaries with his boss and colleagues leads to an overwhelming workload, affecting his balance between work and personal life and diminishing his overall job satisfaction.
Karan, born into a family with limited financial means, defied societal expectations by obtaining a scholarship and excelling academically.
Despite belonging to different religious backgrounds, Radhika and Joseph forged a deep friendship.
1 point
Why do people often say ‘Yes’ even though they want to say ‘No’?
They don’t want to hurt others.
They want to make others happy.
They want others to feel pleased in their company.
They want to show that they care for others than for themselves.
They want to show others that they are obedient and respectful.
They want to assert dominance over others.
1 point
Read the following passage and identify how Prakash perceives time:
Prakash carefully follows his daily schedule, arriving at work precisely at 9 A.M. He prioritises tasks linearly, completing each before moving on, and is known for never missing a deadline. His structured approach to Time Management ensures efficiency and reliability in every aspect of his professional life.
Prakash has a monochronic sense of time.
Prakash has a polychronic sense of time.
Prakash has no sense of time.
Prakash has a bad sense of time.
Prakash has a fixed mindset when it comes to time management.
Prakash lacks soft skills pertaining to time management.
1 point
Read the passage and identify its correct implication:
Gayathri is a wonderful person but cannot prioritise tasks effectively. Despite her genuine intentions to stay organised, she often underestimates the time required for each activity, leading to feeling constantly overwhelmed. This struggle is particularly apparent when faced with project deadlines, as she tends to underestimate the required time, causing her to hurry hastily to complete tasks at the last minute, resulting in poor output. Because of this, people often consider her to be an unreliable person.
Gayathri exemplifies exceptional time management skills, efficiently allocating her work hours to maximise productivity and achieve optimal results.”
Gayathri’s primary issue is poor time management, which creates a bad impression of her personality on others.
Gayathri consistently sets realistic goals and timelines, demonstrating a proactive approach to time management in both short-term and long-term projects.
Gayathri is adept at multitasking without compromising the quality of her work, a testament to her strong time management and organisational skills.
Gayathri consistently reviews and adjusts her schedule based on evolving priorities, showcasing adaptability and resilience in managing her time effectively.
Gayathri employs strategic planning, breaking down complex tasks into manageable steps, resulting in focused and efficient work processes.
1 point
Your friend Mohan has recently started working as an assistant to a senior advocate, Nandha. Often, he fails to finish the work on time because he multitasks during his work. One day, Nandha saw that your friend was watching a web series while doing the paperwork and scolded him. As a piece of advice for Mohan’s improvement, he asked him to “use time efficiently.” But Mohan did not know what it meant and asked you to explain it further. Now that you have finished the lectures on time management, identify from the list of options below what you could tell your friend Mohan about the correct way to use time efficiently.
Time efficiency means the ability to use time for entertainment.
To use time efficiently means that one should be able to tell lies to their bosses/employers for not finishing the assigned work on time.
Using time efficiently implies that you make the most of your time by doing activities of high value and ensuring that the time gets utilised in a productive manner.
Time efficiency indicates one’s soft skills related to healthcare by adhering to the circadian system.
Time efficiency means prioritising one’s selfish needs and working towards them instead of tending to the responsibility assigned to an individual.
Using time efficiently refers to the possibility of using Parkinson’s law and gaining more time for the work.
1 point
Identify the person who is converting time-stealers into time-gifters.
Despite looming deadlines, Ishani consistently procrastinates, engaging precious hours on non-essential activities.
Dev often finds himself engrossed in online gaming, neglecting important responsibilities and sacrificing productive time.
Sara frequently engages in lengthy and unproductive meetings, hindering her ability to focus on meaningful tasks.
Lakshmi is a very busy person running three MNC companies. She optimises her commuting hours by making meaningful family calls, ensuring she stays connected with her loved ones.
Despite having work to do, Pallavi gets easily distracted by irrelevant emails, leading to considerable time wastage.
Hritik spends excessive time gossiping at the workplace, impacting his productivity and the overall team dynamic.
1 point
One of the ways to understand the importance of deadlines is through Parkinson’s law. Identify the correct definition of Parkinson’s law.
Tasks are efficiently wrapped up within the designated timeframe, avoiding unnecessary expansion.
The completion time set for a task does not play a significant role in determining its expansion or intricacies.
The complexity of a project is independent of the time allocated for its completion.
The timeframe given for task completion does not influence the degree to which the work expands.
Work expands so as to fill the time available for its completion.
The deadlines do not impact the natural scope of a project.
1 point
Read the passage and choose the most appropriate observation:
Sonia is lazy and inefficiently uses time by prioritising playing video games over academic responsibilities. Her habit of delaying the important work led to hastily prepared and below-average research work. The inadequate preparation resulted in critical feedback from both colleagues and superiors, giving her a bad reputation among academic circles. As a result of this, she usually feels panic and stresses every time the deadline is nearing and fails to finish the work due to overwhelming anxiety.
Sonia effectively balances leisure and academic responsibilities by strategically prioritising video games.
The easy handling of Sonia’s academic work reflects her effortless ability to produce outstanding results.
Sonia maintains confidence and is highly regarded in academic circles for her unique work style.
The slight panic Sonia experiences as deadlines approach highlights her dedication to delivering exceptional results under pressure.
Sonia’s approach showcases a distinctive and successful blend of work and pleasure that helps her live a balanced and carefree lifestyle.
Sonia is a person who procrastinates often and does not know how to prioritise her work. One should learn from her the serious consequences of procrastination and how it could affect one’s personality.
1 point
One of the ways to handle procrastination due to the enormity of tasks is to ______________.
break down the big task into manageable small tasks.
desire for perfection until one meets unrealistically high standard.
get uninterested in that work.
have bad planning and time management skills.
delay tasks that require choices or commitment.
succumb to immediate gratification rather than focusing on long-term goals.
1 point
Brian Tracy’s notion of “eat that frog” means _____________.
to focus on a mix of easy and challenging tasks throughout the day rather than tackling the most difficult ones first.
to start with the easiest tasks to build momentum.
to complete the most difficult work first so that you will feel motivated and confident to do the easier tasks ahead.
to save the difficult tasks for last, allowing yourself to ease into your workday with less demanding activities.
to complete tasks in a random order, avoiding any specific pattern or hierarchy based on difficulty.
to begin with the tasks you enjoy the most.
1 point
One of the reasons why people fail to be assertive is because _________________.
being assertive will get their work done.
assertiveness will make them a leader.
they believe that it is easy to do what others expect them to do.
people are afraid of being promoted to higher positions.
they like to fit into the stereotypes of people.
being assertive will mean that they will be respected for having individuality.
1 point
Identify the quote exhibiting the significance of assertiveness and avoiding compliance.
“Love has nothing to do with what you are expecting to get–only with what you are expecting to give–which is everything.”
“We’re all a little weird, and life’s a little weird. And when we find someone whose weirdness is compatible with ours, we join up with them and fall in mutual weirdness and call it love.”
“The difference between successful people and really successful people is that really successful people say ‘no’ to almost everything.”
“I wish you to know that you have been the last dream of my soul.”
“Things are never quite as scary when you’ve got a best friend.”
“A day without a friend is like a pot without a single drop of honey left inside.”
1 point
We all carry our biological clock based on the time, lunar cycle, season, or year.
True
False
1 point
People with good time management skills usually do not care about deadlines.
True
False
1 point
We usually procrastinate when we are optimistic about the output.
True
False
1 point
One should never declare one’s goals to others because there is a high chance that they will cast an evil eye on our progress.
True
False
1 point
We often fall into the compliance trap, thinking that the known devil is better than an unknown angel.
True
False